Foothills Soccer Club Bylaws

ARTICLE I — NAME

The name of the organization shall be the Foothills Soccer Club.  Foothills is a non-profit organization.

ARTICLE II — PURPOSE

The purpose of the Foothills shall be to teach the skills, roles and regulations of soccer, to foster the atmosphere of sporting conduct and team play at all times, to promote the game of soccer, and to organize and facilitate inter-club play for youth players in the area served by Portland Public Schools. Foothills supports players and teams at the recreational level.

ARTICLE III — RULES AND REGULATIONS

The basic rules and regulations for all soccer games and competitions sponsored by the Portland Youth Soccer Association (PYSA) shall be set forth in a separate publication entitled "PYSA Rules and Regulations."

ARTICLE IV — AFFILIATION

All member teams agree to operate under the provisions of the bylaws of the Portland Youth Soccer Association (PYSA) and the Rules and Regulations.

ARTICLE V — MEMBERSHIP

  1. All teams in good standing with Foothills Soccer Club, and geographically located within the boundaries of Foothills, shall be members. Questions, of player location with respect to the boundaries, will be determined by Foothills and PYSA.
  2. One member of our Board of Directors will attend at least (4) of the (6) PYSA meetings between January and June. The attending Board of Directors member has voting rights.
  3. Foothills Soccer Club is required to register its teams by the assigned deadline for the fall season. Failure to do so will require the club to pay a "Late Fee," as determined by PYSA.
  4. Foothills Soccer Club provides an equal opportunity enrollment for all eligible players (grades K through 8th). The Foothills Soccer Club does not discriminate on race, color, religion, age, sex and national origin, disability and/or sexual orientation.

ARTICLE VI — ORGANIZATION

OFFICERS

Foothills officers and their duties are:

  1. President: The President is the general representative of Foothills Soccer Club. The President shall supervise all activities of the Board. The President shall coordinate all club functions, set priorities, present timeline for action.
  2. Vice-President: The Vice-President shall succeed the duties of the President in the President's absence and shall assist the President.
  3. Registrar: The Registrar shall supervise all matters pertaining to the registration of players in all divisions. The Registrar shall have the authority to require the members to supply all information in the format the Registrar feels necessary in the pursuance of his/her duties. The Registrar shall be responsible for the registration of teams and players. The Registrar shall train the succeeding Registrar on his/her functions within the club.
  4. Treasurer: The Treasurer shall be responsible for all moneys of the club, which are deposited and dispersed. Submit quarterly reports at board meetings.
  5. Head Coach: The Head Coach shall coordinate coaching clinics and practices. The Head Coach shall be in charge of coaching quality.
  6. PYSA Representative: The PYSA Representative shall represent the club at monthly PYSA board meetings. Submit his/her notes from meeting to President for review.
  7. Field Coordination: The Field Coordinator shall assign all practice fields for club, attend all field related meetings. He/she shall report all field repairs to Portland Parks Department.
  8. Equipment Manager: The Equipment Manager shall maintain all club equipment, purchase any new equipment needed by club. Retrieve all equipment at end of season and deliver awards and pictures.
  9. Uniform Coordinator: The Uniform Coordinator shall coordinate new purchases of uniforms from dealer. Ensure club treasurer receives moneys by end of season. Keep inventory of uniforms for club.
  10. Awards/Picture Day Coordinator: The Award/Picture Day Coordinator shall coordinate picture day with photographer. Determine site and time schedule. Distribute schedule and order form to coaches. Set up volunteer schedule for picture day. Coordinate selection and manage the delivery of awards through award distributor and equipment manager.
  11. Web Site Coordinator: The Web Site Coordinator shall maintain web site per direction of board. Update and maintain web site throughout season.
  12. Secretary: The Secretary shall assist President and Vice-President with all correspondence. Take meeting minutes and distribute them to all board members. Coordinate registration mailing with Registrar.
  13. Marketing/Communication Coordinator: The Marketing/Communication Coordinator shall coordinate all marketing and external communication including creation and distribution of materials in the community.
  14. Age Group Coordinators: The Age Group Coordinators shall follow the Team Formation Policy to create and place payers on teams. They will also act as liaisons between the other members of the board and the coaches. This includes dissemination of information and assisting with distribution of trophies, pictures, equipment, etc., as needed.

TERM OF OFFICE

At any time, a board member can resign or vacate their position when a replacement has been identified. A board member can be removed from the board by majority vote. Terms of dismissal include, but are not limited to, actions that are not in accordance with PYSA code of conduct, or criminal activity. There is no set term limit for a board member. Members of the board are volunteers and may be elected to the board by the members of the board, based on availability.

AUTHORITY OF BOARD

The board has the authority to add and remove board members, as well as administrators (coaches, assistant coaches, etc). All members of the board are voting members and the president is the only executive board member.

ARTICLE VII — BYLAW CHANGES

Changes or amendments to the Bylaws may by made at any regularly scheduled board meeting.

ARTICLE VIII — INDEMNIFICATION OF BOARD MEMBERS

Foothills shall indemnify and hold harmless the board members from and against any and all claims suits, loss, damage, injury or expense (collectively "Liability"), including attorney fees, incurred by or imposed upon an Indemnity in connection with any proceeding to which the Indemnity may become involved, or any settlement thereof, by reason of the Indemnity having been a board member at the time the Liability is incurred, except in such cases where the Indemnity is adjudged guilty of willful malfeasance or malfeasance in the performance of the Indemnity's duties: provided that in the event of a settlement the indemnification herein shall apply only when the Board approves such a settlement and reimbursement as being in the best interest of Foothills. The foregoing right of indemnification shall be in addition to and not exclusive of all other rights to which the indemnity may be entitled.

ARTICLE IX — DISBURSEMENTS

In the event of dissolution of Foothills Soccer Club, any remaining fund balance shall be placed in trust with PYSA, dedicated exclusively to the funding of Portland Youth Soccer.

MEETINGS

The Foothills Soccer Club has monthly meetings every second Tuesday of each month. A quorum is defined by the presence of 25% of active board members. The Foothills Soccer Club Annual General Meeting (AGM) is scheduled between March and June of each year. All Foothills Soccer Club board members and active coaches have voting rights during the AGM.

ARTICLE XI — FINANCIAL OPERATIONS

The Foothills Soccer Club fiscal year begins January 1st and ends December 31st. Booking reviews are conducted by other members of the board once a year.

ARTICLE XII — GRIEVANCES AND APPEALS

  1. All grievances or complaints about Foothills Soccer Club must be submitted directly to Foothills Board President for review of the action in question.
  2. All complaints must be made orally or in writing.
  3. Responses from the board must be submitted within ten (10) days of the complaint.
  4. Practice and/or game grievances, protests and appeals can be made by any club member and/or parent of a member. Registration related grievances, protests and appeals can be submitted to the president to determine if a review is warranted.
  5. Hearings shall be conducted within 2 weeks after determination that a hearing is warranted. The hearings panel will consist of the president, registrar and one other board member. All decisions and notifications made by the board will be completed within 1 week of the hearing and the decisions by the board are final.